Meeting+Agendas

=Agenda for Steering Committee Meeting on Friday, May 8, 2009= = = = = = = = = = = Time: 3 - 5 pm Location: Waimanalo Teen Project 41-477 Hihimanu St. Wainamalo, HI 96795-1423 Phone: (808) 259-7214


 * I. Opening Pule

II. Updates from Deanna

III. Present Draft Plan

IV. Discussion**


 * V. Committee and Committee Assignments**


 * VI. Next Steps for Togetherness Meeting**


 * VII. Closing Pule**

Handouts: [|AgendaMay8.doc] [|WTGAgenda-5-12-09.doc] [|Coalition_For_A_Drug-Free_Hawaii.doc] [|Hui Ola Pono.doc] DRAFT of FINAL PLAN

= = = = =Agenda for Steering Committee Meeting on Friday, April 24, 2009= = = = = = = = = =Agenda for additional meeting on Monday, April 20, 2009= = = Time: 3 - 5 pm Location: Waimanalo Teen Project 41-477 Hihimanu St. Wainamalo, HI 96795-1423 Phone: (808) 259-7214

Food: no food
 * Lead Facilitaor: Sara & Will

I. Opening Pule (1:30 to 1:35 pm, 5 mins - Uncle Gordon)

II. Update: Inouye, townscape (1:35 to 1:50, 15 mins - Deanna)

III. Finalizing Program Lists (1:50 to 2:10, 20 mins - Ashley)** //outcome: complete list of program//

//outcome: number of spaces & square footage lists, maintenance & operations//
 * IV. Bubble Diagram Size Specification (2:10 to 3:10, 1 hour - Damon)**

//outcome: timing, what building//
 * V. Site Specific Plans/ Bubble Diagram (3:10 to 4:10, 1 hour - Damon)**

//outcome: share & determine Vision, Mission, Goals and Objectives//
 * VI. Reviewing Homeworks: Vision/ Mission/ Goals and Objectives (4:10 to 4:40, 30 mins - Hitomi & Erda)**


 * VII. Closing Pule (4:40 to 4:45, 5 mins - Uncle Gordon)**

=Agenda for Steering Committee Meeting on Friday, April 10, 2009= Location: Waimanalo Teen Project** 41-477 Hihimanu St, Waimanalo, HI 96795-1423 Phone: (808) 259-7214
 * Time: 3 - 5 pm

Food: Naomi, Will, Riley, Karen**
 * Lead facilitator: Erda + Grant


 * I. Opening Pule (3:00 to 3:05 pm, 5mins-Uncle Gordon)

II. Steering Committee Report on Governance Structure (3:05 to 3:15 pm, 10 mins-Steering Committee)** //Outcome: Receive report on preferred governance structure//

//Outcome: Develop vision/mission statements using data from retreat//
 * III. Vision/Mission Wordsmithing (3:15 to 3:45 pm, 30 mins-Grant)**

//Outcome: Develop draft list//
 * IV. Goals and Objectives Exercise (3:45 to 4:15 pm, 30 mins-Hitomi)**

//Outcome: Determine programmatic plan using "Now, Later, Maybe Never" themes//
 * V. Programmatic Plans (4:15 to 4:45 pm, 30 mins-Ashley)**

//Outcome: Share adult retreat charrette findings//
 * VI. Site Planning Report (4:45 to 5:00 pm, 15 mins-Sara)**


 * VII. Closing Pule (5 pm-Uncle Gordon)**

[|EducationRoundtable.doc] [|HealthRoundtable.doc] [|GeneralRoundtable.doc] [|UnmetNeedsSolutions.doc] [|SolutionsHO.doc] [|goals_objectives-04052009.doc] [|Vision_Mission_samples_keywords.doc] [|Vision_Mission_rawdata.doc] [|ProgrammaticPlan041309.doc] [|Programmatic Plans Exercise Instructions 041309.doc]

= =

=Agenda for Steering Committee Meeting on Friday, March 13, 2009=

Location: Waimanalo Teen Project
41-477 Hihimanu St, Waimanalo, HI 96795-1423 Phone: (808) 259-7214

//Outcome: Share information on findings from exercises//
 * Wa'a & Kipuka (Hitomi, Erda, Ashley 10 minutes)
 * Charrette (Damon 10 minutes)
 * Naming (Sara 10 minutes)

III. Core Programs--Damon (3:20 p.m. to 3:40 p.m.)
//Outcome: Produce draft list of Programs / Activities//
 * Existing Programs / Activities
 * Proposed Programs / Activities

IV. Governance Structure--Hitomi and Ashley (3:40 p.m. to 4:30 p.m.)
//Outcome: Draft Organizational Chart//
 * Introduction (5 minutes)
 * Exercise (15 minutes)
 * Discussion (30 minutes)

V. Adult Retreat--Riley (4:30 p.m. to 5 p.m.)
//Outcome: Confirm agenda//

VI. Closing and Pule
[|03.13.09 Attendance.doc] [|Core Programs.pdf] [|Core Outside and Proposed Programs.doc] [|collaborative governing structure.doc] [|EXPANDED collaborative governing structure.doc] [|Governance role _ people.doc]

= = = = =Agenda for Steering Committee Meeting on Friday, February 13, 2009=

Location: Waimanalo Teen Project
41-477 Hihimanu St, Waimanalo, HI 96795-1423 Phone: (808) 259-7214

I. Follow-Up From Items

 * Notes from last meeting
 * DHHL grant status
 * Invitation list and letter for adult retreat
 * Potential position offered by the APIYVPC

II. Youth Visioning Retreat

 * Schedule
 * Youth Attendance
 * Signed Permission Forms
 * Set-up/Clean-up
 * Food

III. Site

 * Financial Costs
 * Review Preliminary Site Analysis

IV. Talk Story, with Guest Speaker - Puni Kekauoha, Executive Director, Papakolea Community Development Corporation

 * Puni's Presentation on the development of full-service center in Papakolea
 * Talk Story Session with Puni
 * Governance Structures

VI. Next Steps

 * When and how to name the project
 * Others?

[|Feb13 Agenda Final.doc] [|Collaborative Assessment Tool.doc] [|Planning Committee Summary 09.01.30.doc]

=Agenda for Waimanalo Togetherness Meeting on Tuesday, February 10, 2009=

Location: Ka Ho‘olina na Kuhio (Waimanalo Hawaiian Homestead Center)
41-253 Ilauhole Street Waimanalo, HI 96795

**1. Purpose and Scope of Process (Planning & Steering Committee)**
a. Develop a plan for a Youth and Family Center - Site plan - Organizational plan b. Build collaborative relationships with other organizations and individuals in this effort c. Involve interested community members in the planning process

**2. Participatory activity (Students)**
a. Building the wa’a: identifying programs and activities - Small groups - Share in large group - Explain how this information will be used

**3. Next steps in the process (Planning & Steering Committee)**
[|Wa'a Exercise.doc] [|Wa'a_outcome_original.doc]

=Agenda for Community Meeting on Friday, January 30, 2009=

Location: Waimanalo Teen Project
41-477 Hihimanu St, Waimanalo, HI 96795-1423 Phone: (808) 259-7214

II. Purpose & Expectations

 * Overview- Deanna
 * Governance & Programs Committee
 * Site Planning Committee

V. Retreat

 * Youth Retreat
 * All Boards/Staff Retreat

VI. Next Steps
[|Planning Committee Agenda.doc] [|Agenda and Retreat Plan.xls] [|Waimanalo_contact_list.xls]